Is your HOA struggling to meet quorum at your Homeowners Association board meetings? It's a common issue. Between family, illnesses, business trips, work…life, board members can find themselves pulled in a million different directions, leaving those chairs empty and meetings unproductive.
There is a simple solution, consider virtual meetings. With just a click of a button, board members can join the meeting remotely, either by phone or video conference. It's like bringing the boardroom to them, minus the hassle of finding childcare or battling blizzards.
With greater board participation, you can tackle more agenda items, vote on important decisions, and make significant progress at each meeting. Plus, you'll have the added bonus of seeing everyone's smiling faces (or scowls, depending on the topic) through video conferencing.
Of course, there may be a few skeptics among your ranks. Some board members might be hesitant to embrace the technological revolution, preferring the comfort of face-to-face interactions. And that's perfectly okay! Virtual attendance is optional, not mandatory. Those who prefer the old-school approach can still join in person without missing a beat.
There's a plethora of tools out there, from free phone conferencing services to robust video, below is a list of the best services available:
Join.me www.join.me - a user-friendly video conferencing service that offers convenient screen-sharing capabilities, but its free plan features have been significantly reduced.
GoToMeeting www.gotomeeting.com/ - Offers seamless online meeting and webinar capabilities, although it does not provide a free plan option
ezTalks www.eztalks.com - Free plan similar to Zoom.com
Skype www.skype.com - a widely recognized video communication platform
A widely recognized video communication platform, facilitates seamless virtual meetings and conferences with its user-friendly interface and reliable performance.
Of course, no technological solution is without its legal considerations. Do some research before you start and be sure to check your state's laws and your HOA's bylaws to ensure compliance. While many states have no restrictions on virtual attendance, it's always better to be safe than sorry.
Embracing virtual attendance at your HOA meetings can be a game-changer. Not only does it make life easier for busy board members, but it also opens up new opportunities for collaboration and engagement. With everyone so busy and stretched to the limit these days, allowing virtual attendance at HOA board meetings can be a lifesaver. This can also apply to annual HOA meetings where homeowners can be part of the meeting. You just need to be sure that the service you use (like Zoom) allows a sufficient number of participants in their free plan. Otherwise, you may need to use a paid plan. If budget allows, your HOA may benefit from the extra features such as recording meetings.
To find your state’s rules on this visit Homeowners Protection Bureau.
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